You can make your Excel work easier when dealing with conversion from numbers or amount to words. All you have to do is type the number on one cell and use the SpellNumber function by creating a new module on your Excel workbook. In this case, you are now error-free rather than encoding the amount in words manually. The code below is created specifically for Philippines Peso conversion though you can easily edit the currency (e.g USD, Rupees, Ringgit, Riyal, Dirham, Euro, Taka, and more.) according to your likes and format needs. The format below is very useful in creating check / cheque design for manual printing and other purposes.
 |
| Check format for printing via amount Excel number to words |
How to Convert Amount or Number in Pesos to Words using Excel
Follow the steps below to achieve the format in converting numbers (PHP) to words in Microsoft Office Excel.
- Open Microsoft Excel 97/2003/2010/2013/2016 or later.
- Press ALT+F11 to open the Visual Basic Editor.
- Click on the Insert, click Module.
- Copy and paste the code (italicized) below into the module sheet.
- Save it as a macro-enabled excel file (.xlsm).
Option Explicit
'Main Function
Function SpellNumber(ByVal MyNumber)
Dim Pesos, Cents, Temp
Dim DecimalPlace, Count
ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "
' String representation of amount.
MyNumber = Trim(Str(MyNumber))
' Position of decimal place 0 if none.
DecimalPlace = InStr(MyNumber, ".")
' Convert cents and set MyNumber to dollar amount.
If DecimalPlace > 0 Then
Cents = GetTens2(Left(Mid(MyNumber, DecimalPlace + 1) & _
"00", 2))
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If
Count = 1
Do While MyNumber <> ""
Temp = GetHundreds(Right(MyNumber, 3))
If Temp <> "" Then Pesos = Temp & Place(Count) & Pesos
If Len(MyNumber) > 3 Then
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop
Select Case Pesos
Case ""
Pesos = "No Pesos"
Case "One"
Pesos = "One Peso"
Case Else
Pesos = Pesos & ""
End Select
Select Case Cents
Case ""
Cents = " Pesos Only "
Case "One"
Cents = " and One Cent"
Case Else
Cents = " & " & Cents & "/100 Pesos Only"
End Select
SpellNumber = Pesos & Cents
End Function
' Converts a number from 100-999 into text
Function GetHundreds(ByVal MyNumber)
Dim Result As String
If Val(MyNumber) = 0 Then Exit Function
MyNumber = Right("000" & MyNumber, 3)
' Convert the hundreds place.
If Mid(MyNumber, 1, 1) <> "0" Then
Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
End If
' Convert the tens and ones place.
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & GetTens(Mid(MyNumber, 2))
Else
Result = Result & GetDigit(Mid(MyNumber, 3))
End If
GetHundreds = Result
End Function
' Converts a number from 10 to 99 into text.
Function GetTens(TensText)
Dim Result As String
Result = "" ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select
Result = Result & GetDigit _
(Right(TensText, 1)) ' Retrieve ones place.
End If
GetTens = Result
End Function
' Converts a number from 1 to 9 into text.
Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = "One"
Case 2: GetDigit = "Two"
Case 3: GetDigit = "Three"
Case 4: GetDigit = "Four"
Case 5: GetDigit = "Five"
Case 6: GetDigit = "Six"
Case 7: GetDigit = "Seven"
Case 8: GetDigit = "Eight"
Case 9: GetDigit = "Nine"
Case Else: GetDigit = ""
End Select
End Function
' Converts a number from 10 to 99 into text.
Function GetTens2(TensText)
Dim Result As String
Result = "" ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "10"
Case 11: Result = "11"
Case 12: Result = "12"
Case 13: Result = "13"
Case 14: Result = "14"
Case 15: Result = "15"
Case 16: Result = "16"
Case 17: Result = "17"
Case 18: Result = "18"
Case 19: Result = "19"
Case Else
End Select
Else ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "2"
Case 3: Result = "3"
Case 4: Result = "4"
Case 5: Result = "5"
Case 6: Result = "6"
Case 7: Result = "7"
Case 8: Result = "8"
Case 9: Result = "9"
Case Else
End Select
Result = Result & GetDigit2 _
(Right(TensText, 1)) ' Retrieve ones place.
End If
GetTens2 = Result
End Function
' Converts a number from 1 to 9 into text.
Function GetDigit2(Digit)
Select Case Val(Digit)
Case 0: GetDigit2 = "0"
Case 1: GetDigit2 = "1"
Case 2: GetDigit2 = "2"
Case 3: GetDigit2 = "3"
Case 4: GetDigit2 = "4"
Case 5: GetDigit2 = "5"
Case 6: GetDigit2 = "6"
Case 7: GetDigit2 = "7"
Case 8: GetDigit2 = "8"
Case 9: GetDigit2 = "9"
Case Else: GetDigit2 = ""
End Select
End Function
To use the function, open the Excel file then select a cell where you want the number words to appear, and type the formula =SpellNumber(cell location of the number you want to convert to words) e.g. =SpellNumber(C3). You can also edit code if you’re knowledgeable in Visual Basic coding. The original code is available publicly on the Microsoft website.
